DocuWare Cloud - Review 2022

As far as certificate management systems go, DocuWare Cloud has long been considered a strong contender in the space, ever since the Microsoft Windows iii.0 days when document management became a thing. DocuWare Deject is priced at $300 per month for an instance sized for a small concern with up to 4 users and 20 GB of storage. The platform has a strong enterprise feature set, including splendid document importing and forms treatment capabilities. Though an industry veteran, it lacks the integration and sharing functionality found in our Editors' Selection winners Ascensio System OnlyOffice and Microsoft SharePoint Online, merely information technology's a solid offering that's still worth because.

The Nuts

Much like Adobe Certificate Cloud Standard, DocuWare Cloud falls squarely in the enterprise category for document management systems with bells and whistles to spare. However, it toes the line with its user interface (UI), giving users the tools they need to perform common tasks, while tucking more advanced options away for power users or administrators. The main view most users see with DocuWare Cloud is dissever into 2 core views. A navigation pane on the left-manus side gives you access to your inbox, document search, lists that are available to you, and tasks. On the right-hand side, there are additional options offer a document viewer forth with annotation tools. When a certificate is selected, the left pane also affords you the option of editing index fields, either by hand or past clicking on text within the document, populating the index field automatically.

Lists are the primary document container visible to users, and are defined past the admin. The listing view provides a useful pick for users to create a shortcut directly to the listing without having to deconstruct the URL. Lists not only show the documents available in that detail container, but besides let you to view, consign, and share the index fields for to those documents in the form of a CSV file.

The left navigation pane offers a couple of interesting options for linking documents together: staple and clip. Both staple and clip combine documents for utilize later, and are reversible. The staple feature applies merely to PDF files, and will either combine multiple PDFs into a unmarried PDF, or break a multi-page PDF certificate into unmarried pages. Clipping allows for multiple document types to be linked while notwithstanding maintaining distinct documents.

Importing Documents

There are several options for getting documents into DocuWare Deject, beyond a wide range of use case scenarios. Documents tin can be imported through the web client or the DocuWare Cloud Scan App can exist installed in order to scan documents directly into DocuWare Cloud. Alternatively, admins can configure custom printer drivers and then users can streamline some import tasks, such every bit indexing and form handling. Admins also accept the ability to configure an FTP folder so documents are immediately saved into a specific area in DocuWare Cloud, enabling several scenarios such as bulk uploads, programmatic or scheduled imports, or integration with third-party software.

Some other area DocuWare Cloud excels in is optical grapheme recognition (OCR). Well-nigh document management systems support OCR, just the ability to customize the engine is a feature non oftentimes seen. DocuWare Cloud lets admins optimize the OCR engine for performance or accurateness based on current business needs. The OCR engine tin also be taught, much similar a spell check dictionary, uploading lists of words that may be commonly used in your business in order to optimize the OCR procedure.

Forms Handling

DocuWare Deject does a slap-up task of enabling electronic forms for either internal use or for customer-facing scenarios. The process begins with an admin creating a form template using class designer tools. There are two form types in DocuWare Cloud. Web forms are fairly basic, every bit the end product takes the look and feel of the template designed by the admin. Merged forms, on the other manus, take the data gathered through the form template, so overlay that data on an existing document based on the admin's preference. Both class types are likewise used to populate index fields, and can be leveraged for other data-related tasks and integrations, also.

Using the DocuWare Deject forms designer, you lot can drag various elements onto the form and quickly identify them where you want. Yous can label fields and mark them equally required, and y'all can quickly identify instructions where you need them, too. Merging forms requires the output template be uploaded, fields from the grade template to be integrated into the output template, and the basic text formatting options to be configured for each field. Both form types ultimately upshot in the newly populated class being placed in the document store of your choice, likewise as index fields being filled with form data or static values. Finally, you lot tin configure permissions during this procedure, letting private users administrate or utilise the form. You lot also take the power to make forms public, letting external users to populate and submit forms.

Administrative Features

Enterprise admins will be very DocuWare Cloud'due south security capabilities. Permissions can be configured at a number of levels, but, similar to Dokmee, are most prevalent in file cabinets. These can contain multiple dialogs, which are elements that let users access or store documents. List dialogs are query-based document collections that are configured using a graphical editor or using a SQL statement. Shop dialogs are used to identify the index fields that are used when a certificate is placed in storage, while result list dialogs specify the fields used for the document list view and index field editing forms. Finally, binder dialogs are used to identify the binder structure used for document storage and navigation. The folder structure is built by placing index fields or static values at different binder levels in order to build the hierarchy to your liking.

For admins looking to make life easier on their users, DocuWare Cloud offers some help as well. Two examples are enforcing index field options and automating business processes. Fields for diverse certificate types tin be configured to use value lists for lookup and validation purposes, either from a static list, ane generated from data within DocuWare Deject, or even values from an external data source. Certificate relationships can be defined, either within a unmarried chiffonier or between two cabinets, by comparing fundamental fields.

Consider the Cost

One downside with DocuWare Cloud is its somewhat nebulous pricing. Unlike about of its competition, you'll need to contact the company for exact pricing because DocuWare Cloud is priced to the example size rather than per user. As mentioned before, a DocuWare Cloud instance sized for a small-scale business, with up to four users and 20 GB of storage will run yous $300 per month. A larger example supporting 40 users and 100 GB of storage costs closer to $1,500 per calendar month. Regardless of your user and storage needs, y'all'll want to contact the DocuWare Cloud sales squad to discuss your business requirements and how these volition touch your monthly rate.

As a whole, DocuWare Cloud offers enough features to brand information technology an enticing option in the document management space. The capabilities surrounding electronic forms are particularly useful for many businesses, and several of the authoritative features are also compelling. While information technology lags slightly backside our Editors' Choices Ascensio Arrangement OnlyOffice and Microsoft SharePoint Online in terms of integrations and ease of utilize, the lag isn't by much. Because of this, DocuWare Cloud remains a document management option well worth investigating.